Day-of Coordination
Vendors & timelines
Run-of-show
Issue triage
You planned it; we run it. A lead coordinator and assistants who take over 2–4 weeks out, confirm vendors, build the script, and keep your day on rails.
Coordinators you can rely on
Vitabergsparken
Stockholm
Haga slott
Stockholm
Arvfurstens palats
Stockholm
Karlbergs slott
Stockholm
Hallwylska palatset
Stockholm
Drottningholms slott
Stockholm
Bååtska palatset
Stockholm
Grow Hotel
Stockholm
Stockholms slott
Stockholm
Home Hotel Tapetfabriken
Stockholm
Filmstaden Sergel
Stockholm
Best Western Plus Kungens Kurva
Stockholm
We plug into your existing plan, become vendor single-thread, and protect your schedule.
What’s included (typical)
- Vendor reconfirmations & arrivals management
- Detailed timeline & cueing (ceremony, speeches, reveals)
- Floor plan & seating checks, signage & details
- On-site problem solving from load-in to tear-down
Nice-to-haves
- Rehearsal coverage
- Additional assistants for split spaces
- Guest transport coordination
FAQs
When do you take over?
Usually 30, 21 or 14 days prior depending on package. We do a full hand-off and site walkthrough.
Do you replace our planner?
No—if you have a planner, we act as show callers / stage management for the day.
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